Work Breakdown Structure, Part 2

In your third meeting with the CIO, she thanks you for your excellent project WBS. She informs you that the steering committee has accepted it and has asked that you update the WBS to include the following:

· Start and end dates for each task

· Recommended resources—such as people, tools, and materials—for each task

· Estimated work effort for each task

· Relationship between tasks

· Estimated costs for each resource

· Gantt chart showing project timeline

· Project network diagram showing critical path

o Review your weekly readings for examples of network diagrams.

· A project budget that shows the total cost of the project and of each phase

She reminds you of the importance of considering the feedback she provided to you privately on the first part of the WBS in the update.

Update your Work Breakdown Structure from Week 3 to include the information for Week 4 detailed in the Project Charter, Scope, and Work Breakdown Structure worksheet.

Cite 3 reputable references to support your assignment (e.g., trade or industry publications, government or agency websites, scholarly works, or other sources of similar quality). 

Format your citations according to APA standards.

Save your updated Work Breakdown Structure worksheet as a Microsoft® Excel® file.


Project Charter and Scope for Visitor Management System

Student’s Name

Institutional Affiliation



The proposed design is a visitor badge management system

Using the badges while performing daily activities would be appropriate for all healthcare providers to ensure suitable access

Working with the healthcare environment’s sector is highly imperative to manage all types of care involved in the healthcare location. There is a crucial need to work based on the chief information officer (CIO)’s directions for access to diverse departments in the healthcare facility. An electronic visitor log system is required to provide all healthcare stakeholders with valid health improvement and connection to safety. Many healthcare centers use technology since it facilitates attainment of fast and accurate patient improvement measures. Adoption of automated systems is expected to increase fast delivery of healthcare services to ensure all stakeholders get access to areas where they shall provide patients with expected operations.


Stakeholders’ Description

The reception staff shall handle the system by ensuring any visitor gets provided with a badge

The badge shall get provided to social workers, vendors, case managers, or doctors who have not been registered as full-time employees

The visitor badge management system offers accurate health improvement procedures. This process is critical to the improvement of patient outcomes as it promotes the capability of allowing critical stakeholders to access a healthcare facility and thus provide their critical expertise. Improvements of patients’ issues are directly connected to the stakeholders who learn how to deal with the daily patient requirements. Working with the CIO in the healthcare facility shall improve on data management to allow extensive data analysis that results in effective methods of enhancing patient improvements. As the immediate users of the system, the reception staff shall work with the visitor badge-printing kiosk to facilitate expected record keeping and system performance. Security of the internal healthcare environment shall be guaranteed once a privacy and security officer get involved for daily system management.


Project Description & Value

Improvement of security and reliability of a healthcare environment are crucial methods of submitting productive health outcomes for all persons in society

An automated system is a crucial method to harness technology for better health outcomes

For reliable health outcomes, health data management offers the best patient improvement measure. Only allowing access to authorized personnel and restricting the access periods are suitable contingency measures to deal with healthcare environment requirements. The possibility of accessing unbiased and accurate data is suitable for the visitor management system after dealing with persons of diverse backgrounds. The proposed project to implement the system shall take place over a period of 12 weeks. Stakeholders shall get provided with the advanced technology that is imperative for all healthcare environments. The visitor badge system will find it better to handle data management systems that validate productive health outcomes.


Project Scope

The visitor system requires software installations to facilitate connections (Alotaibi & Federico, 2017).

Setting up of the visitor badge printing kiosk shall get performed by the external organization

Allowing test run of the system can get performed during 1 week

The project shall display how dependence on technology is valid in the entire healthcare center. Ensuring all visitors get a badge is a method for accuracy since access to internal medical records can get used to determine positive plans for patient improvements (Kruse & Beane, 2018). Based on this consideration, only authorized visitors can access the data depending on their use for the entire healthcare setting. Using research of patient issues can promote better health outcomes related to their conditions. Al electronic visitor records shall generate the benefit of health management once the concepts get correlated with structured visitation procedures. The external organization offering healthcare services shall become beneficial at all times in terms of dealing with the frequency of need for visitors.


Project Schedule

System kiosk setup is the initial action performed by the system developers

Training of the reception staff on system usage is mandatory so that they serve all visitors

Test run to determine full functionality of the system

All visitors shall provide their details and purpose of visit to determine whether they shall see the patient for personal or professional reasons. Stakeholders that interact with patients are thus able to correlate with each other and share information for the ultimate improvement of the internal healthcare environment (Jimenez et al., 2021). Record keeping of information using the system is more robust than the paper visitor that was previously used. After finding out how to generate proper healthcare outcomes, the stakeholders will be adequately provided with structured healthcare delivery in efforts of ensuring main stakeholders attain expected hospital functionality. Working with the diverse areas for healthcare handling applicable in the sector shall improve on suitable outcomes after ensuring visitors are allowed access only to the specific areas.


Implementation Budget

An estimate of $100,000 is required for the full functionality of the visitor badge system for every year

The fee paid to organization is $500 monthly

Payments for maintenance shall get covered by the same budget allocation

The budget allocation is appropriate since digital technology facilitates accuracy and speed in the improvement of patient conditions. Reliability on quality of care once all patients get provided with accurate diagnostic methods is possible after ensuring only authorized persons visit patients. Visitors can be other healthcare providers that provide their expertise or persons who would like to interact with the patients. It shall be possible to offer customized treatment methods when all areas of the healthcare environment function as expected and it becomes possible to discover areas that need improvement. All visitation records can result in high standard health management procedures in terms of dealing with timelines that are crucial for patient visitations. Since the budget is sufficient, the system will operate in expected high standards and serve the diverse users. Only ensuring access to expected persons is suitable for accuracy of the entire healthcare environment.


Project Issues

The visitor system shall need constant management to improve on functionality

This incurs a lot of costs related to system development and maintenance

Dependence on the technology shall occur once manual records become obsolete

The badge production technology is crucial to facilitate productive development based on availability of the system operation for different users. Issues related to the technology can be security problems, power issues, and a requirement for handling visitors’ data safety. A limitation for the improvement of the conditions of patients can occur when visitors use their access to enter inappropriate hospital departments. An issue of privacy of healthcare data thus occurs causing a limitation when dealing with diagnostic processes. Solution to the issues is possible once all visitor data gets recorded from the moment a visitor arrives and the badge getting set up to allow access only to specific areas. Data collected during visitations can get stored for proper assessment of access and analysis on how some visitors contributed to the improvement or deterioration of healthcare.


Project Assumptions & Risks

The external organization can get allowed to access the healthcare management system and this is risky yet necessary for full functionality

An assumptions exists whereby the system is trusted to offer reliable functionality

Recording of all visitor information is imperative for ensuring all sections in the management system can get accessed by the badge. The assumption of security is dangerous since it shall be easy for any person in a health management office to use their knowledge and technical capabilities to generate visitor cards. All procedures of recording health data are imperative to generate suitable risk management as wells as generate the highest standards for healthcare delivery. There can be access to biased information related to different visitor records in the healthcare environment and thus establishment of maintenance sessions for the system is highly imperative. Provision of reliable health outcomes is imperative when different stakeholders provide their extensive knowledge to manage the risky system management processes.



Promotion of the visitor badge issuing system is valid to produce quality health outcomes

Limitation of access to certain healthcare environment areas is highly imperative to promote care for all the stakeholders.

It is imperative to note that advancements in technology is constant in the current information age and thus all types of stakeholders need to establish required data management techniques. Any challenges discovered during patient management processes can get solved by involving patients’ historical data, physicians access needs, and healthcare managers’ expertise to develop the required level of healthcare management for access requirements. It can then be possible to determine a suitable visitation schedule in connection to the healthcare environment’s requirements. The process of adopting interventions is possible in the healthcare department that adapts to technological improvements.



Alotaibi, Y. K., & Federico, F. (2017). The impact of health information technology on patient safety. Saudi medical journal, 38(12), 1173–1180.

Jimenez, G., Matchar, D., Koh, C., van der Kleij, R., Chavannes, N., & Car, J. (2021). The Role of Health Technologies in Multicomponent Primary Care Interventions: Systematic Review. Journal Of Medical Internet Research, 23(1), e20195. doi: 10.2196/20195

Kruse, C., & Beane, A. (2018). Health Information Technology Continues to Show Positive Effect on Medical Outcomes: Systematic Review. Journal Of Medical Internet Research, 20(2), e41. doi: 10.2196/jmir.8793

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